Privacy Policy

Last updated: 08/10/2025

Welcome to ICONOVA (“we”, “our”, “us”).

We respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website [https://www.iconova.ai] (the “Site”) or interact with our platform and related services (collectively, the “Services”).

By using ICONOVA, you agree to the terms of this Privacy Policy. If you do not agree, please discontinue use of the Site and Services.

1. About ICONOVA

ICONOVA is a digital-IP platform that enables Talent and creators to create, protect, and monetise their digital identities, and allows brands to license these digital assets in a transparent and legally secure manner.

As part of delivering this service, ICONOVA may collect and process certain personal and digital data from users, subject to this Privacy Policy.

2. Information We Collect

We collect the following categories of information:

A. Personal Information

Information you voluntarily share with us when you:

  • Create an account or register interest on the Site
  • Fill out onboarding or collaboration forms
  • Subscribe to updates, newsletters, or early access programs
  • Contact us directly for support or partnerships

This may include:

  • Name, email address, phone number, and organization
  • Professional details (agency name, brand name, role, etc.)
  • Billing or payment details (for verified partnerships)
  • Media files or likeness data voluntarily shared (for digital twin creation)

B. Automatically Collected Information

When you visit or interact with the Site, we automatically collect:

  • IP address, browser type, and device information
  • Pages visited, time spent, and referring URLs
  • Cookies and similar technologies for analytics and preferences

3. How We Use Your Information

We use your data to:

  • Operate and improve the ICONOVA platform
  • Verify user identity and enable account creation
  • Facilitate collaborations between Talent and brands
  • Personalize your user experience
  • Communicate updates, offers, and important notices
  • Ensure data security, prevent misuse, and maintain trust
  • Comply with legal or regulatory requirements

We do not sell or rent your personal data to third parties.

4. How We Share Information

Your information may be shared only in the following circumstances:

  • Service Providers: With trusted third parties who assist us in hosting, analytics, payment processing, AI model training, or digital rights protection.
  • Legal Compliance: When required by law, regulation, or valid legal process.
  • Business Transactions: In case of merger, acquisition, or restructuring, data may be transferred under strict confidentiality safeguards.

All partners and vendors are bound by confidentiality and data protection obligations.

5. Data Security

We employ advanced technical and organizational safeguards to protect your information from unauthorized access, loss, misuse, or disclosure.

This includes:

  • Secure data encryption (at rest and in transit)
  • Access control and audit logging
  • Limited data retention policies
  • Hosting on secure, compliant infrastructure (e.g., AWS / Azure India)

However, no digital system is completely immune to risks, and we cannot guarantee absolute security.

6. Cookies and Tracking Technologies

We use cookies and similar technologies to:

  • Remember your preferences and improve usability
  • Measure traffic, engagement, and campaign performance
  • Enhance personalization across sessions

You can disable cookies in your browser settings, though certain features may not function as intended.

7. Data Retention

We retain your data only for as long as necessary to fulfill the purposes described in this Policy or as required by applicable laws.

Once no longer needed, data is securely deleted or anonymized.

8. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Access, correct, or delete your personal data
  • Withdraw consent for processing
  • Object to certain data uses
  • Request data portability

To exercise these rights, please contact us at privacy@iconova.ai.

We will respond to verified requests within a reasonable timeframe as required under applicable law.

9. Children’s Privacy

ICONOVA is not intended for individuals under 18 years of age. We do not knowingly collect data from minors. If you believe a child has provided us with personal data, please contact us for prompt deletion.

10. International Data Transfers

If you access our Services from outside India, your information may be transferred to and processed in India or other jurisdictions.

We ensure such transfers comply with applicable data protection laws and maintain adequate safeguards.

11. Policy Updates

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. Updates will be posted on this page with an updated “Last Updated” date.

We encourage you to review this Policy periodically.